COUNTY VOLUNTEERS NEEDED

Volunteers who can contribute their time to do research at libraries, to do lookups, or to transcribe documents, are always welcome, as well as persons desiring to become County Coordinators or Assistant County Coordinators. Please contact the State Coordinator if you would like to volunteer.

NEW MEXICO VOLUNTEER GUIDELINES

IX. GUIDELINES/STANDARDS FOR WEBSITES/MEMBERS


A. All websites shall include prominent display of The USGenWeb Project logo on the home page. A state project logo may be required depending on the guidelines/standards in effect for that state.
IX. A was amended as follows by a vote of the membership in July 2010:
A. All websites shall include prominent display of The USGenWeb Project logo on the home page. If linked, this logo may only be linked to the USGenWeb National site. A state project logo may be required depending on the guidelines/standards in effect for that state. If linked, a state project logo may only be linked to the appropriate state site.

B. Solicitation of funds for personal gain is inappropriate. This is defined as the direct appeal on the home page of any of the websites comprising The USGenWeb Project for funding to do research, to pay for server space, to do look-ups, etc. A website may, however, acknowledge any entities who may host their website (i.e., provide server space at no cost) or may include a link to a coordinator's personal page on which they offer research services for reimbursement. The acknowledgement may include a link to the hosting entity's website. A website may list research materials and/or services which may be for sale/hire, either by the coordinator, a genealogy society, or others. Such a listing shall not be on the main web page for the site, but may be linked from the main web page. It may be appropriate to include a disclaimer that the coordinator and The USGenWeb Project do not guarantee the contents of such research materials and/or the expertise of any professional researchers.

X. COPYRIGHT

A. In The USGenWeb Project, copyright of websites resides solely with the creator of the web page(s). Their inclusion as part of The USGenWeb Project does not give any irrevocable right, implied or otherwise, to The USGenWeb Project to permanently use the material.

B. In The USGenWeb Project, copyright to queries and any other data submitted to any state or local websites resides with the submitter. The submission of queries and other data to The USGenWeb Project implies that The USGenWeb Project may continue to post the material until/if such time the submitter requests removal.

C. In The USGenWeb Project, copyright to data contributed to any special projects resides with the contributor, who agrees that The USGenWeb Project, as a not-for-profit group, has permanent use of the data. The permanent use agreement is conditional upon the non-profit nature of The USGenWeb Project and will become null and void if The USGenWeb Project should ever cease to be non-profit.

D. All members of The USGenWeb Project shall be responsible for adhering to The USGenWeb Project's Official Copyright Policy which may be found, along with further information about copyright, at The USGenWeb Project national website, http://www.usgenweb.org/volunteers/copyright.html.

XI. LOCAL PROJECTS

A. Each state organization shall provide local websites which reflect whatever divisional structure is appropriate for that state.

B. Each local project shall have a Local Coordinator who is appointed according to whatever rules/guidelines are appropriate for their state. All Local Coordinators shall be subscribed to the state mailing list.

C. The local website shall also include a direct link to the state project, an easily accessible area devoted to researcher's queries, and any additional requirements specified by the state organization.

D. If a Local Coordinator can no longer perform their duties for any reason, those sections of the website submitted or donated by contributors other than the website coordinator, shall remain with the website, unless the submitter(s)/contributor(s) indicates otherwise.

XII. STATE PROJECTS

A. Each state shall have a State Coordinator who manages the state website and oversees the state project. In addition, each state shall have an Assistant State Coordinator or other support team in place that can take charge in case the State Coordinator becomes unavailable for a period of 30 days, unless there are extenuating circumstances.

B. The state website shall include direct links to the county pages, The USGenWeb Project national website, The USGenWeb Project Archives (Digital Library) at both their own state and the national levels, The USGenWeb Project's Guidelines/Standards for county websites (which includes a link to the Official Project Name/Logo page), The USGenWeb Project Copyright Information page, and the WorldGenWeb Project.

C. It shall be the responsibility of each state organization to ensure that the state project is in compliance with the stated bylaws of The USGenWeb Project.

D. State Coordinators shall remain subscribed to the State Coordinators mailing list and maintain a current mailing list of all local-level coordinators. State Coordinators shall provide their name, postal address, and phone number to the National Coordinator to be held in strictest confidence and only used in the case of an emergency.

E. State projects are empowered to develop/adopt any additional rules/bylaws and guidelines, as appropriate, for their state so long as they do not conflict with these bylaws. State projects shall be highly encouraged to develop and adopt rules/bylaws that cover grievance procedures within the state

F. It shall be the responsibility of each state project to periodically review local-level project websites to ensure compliance with The USGenWeb Project/XXGenWeb Project established guidelines/standards.

G. The state project shall have the responsibility to remove any links to websites which fail to meet The USGenWeb Project/XXGenWeb Project established guidelines/standards.

H. State Coordinators shall be elected to those positions by the local-level coordinators within the state. Those State Coordinators and Assistant State Coordinators in place at the time these bylaws are adopted shall be exempt from election procedures, unless he/she/they are removed, resign, or are unable to perform their duties.

I. State Coordinators and Assistant State Coordinators are subject to possible removal by a 2/3 vote of the Advisory Board and a 2/3 vote of the Local Coordinators within the state. A quorum of 75% of the Local Coordinators shall participate in order for the vote to be binding.

J. If a State Coordinator is unable to perform his/her duties, the Assistant State Coordinator, or other support team, shall serve until an election can take place within the state. In the case of state projects with more than one Assistant State Coordinator, they shall choose one among themselves to serve in the interim.

For a full understanding of the Bylaws and Guidlines of USGenWeb.org
please visit the National Website




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